How do I migrate my UIC Gmail emails into a UIC Exchange account?

Overview

Your emails can be migrated from UIC Gmail to UIC Exchange using Microsoft Outlook on Windows and Mac computers.

Migrating Your Email

The migration of your emails from Gmail to Exchange will be completed using Microsoft Outlook, part of UIC's Microsoft 365 suite. Microsoft 365 can be obtained from officedownload.uic.edu. Emails can be migrated using earlier versions of Microsoft Outlook, but the instructions may be different from those provided in this guide using the Microsoft 365 version.

Migrating your email through Outlook

NOTE: These instructions are essentially the same in both the Windows and Mac Outlook clients. You connect Outlook to both Exchange and Gmail, then move email from Gmail to Exchange.
 

1. Add both your Gmail and Exchange accounts to your Outlook program.  Instructions can be found at How do I add my UIC email account to Microsoft Outlook? 
   
   NOTE:  When adding the accounts it may be useful to note the type of account in the Account description section that appears once the account has been added to differentiate between the two accounts. If you add your Gmail account using the @groute.uic.edu address (as mentioned in the Windows instructions on how to add Gmail accounts to Outlook), that will also make it easier to distinguish the two accounts.
   
   
    
2. If you do not want to mix together your migrated emails with emails you have or will receive in your Exchange account in the future, create a new folder for the migrated emails in your Exchange account. This can be done by right-clicking the mailbox and selecting New Folder.  A new folder will be created in the Exchange account and you will be able to give it a name such as Migrated emails.
   
   
    
3. Move messages between your Gmail and Exchange accounts.  Individual messages can be dragged and dropped between the accounts. To move entire folders:
   1. Right-click the folder in your UIC Gmail account, then select Move Folder.
      
      
      
      Alternatively, you can select the folder, then select Move from the Outlook ribbon.
      
      
       
   2. Select Copy to Folder.
      
      
       
   3. Search for the name of the UIC Exchange folder you want to copy into and then select Copy. The folder of emails will be migrated to your Exchange account.
      
      
       
4. Repeat step three for each folder you would like to migrate.