How do I migrate my UIC Gmail emails into a UIC Exchange account?

Your emails can be migrated from UIC Gmail to UIC Exchange using Microsoft Outlook on Windows and Mac computers. This process would most commonly be used if you are required to switch to UIC Exchange and would like to keep your emails from UIC Gmail.

Overview

Your emails can be migrated from UIC Gmail to UIC Exchange using Microsoft Outlook on Windows and Mac computers.

Migrating Your Email

The migration of your emails from Gmail to Exchange will be completed using Microsoft Outlook, part of UIC's Microsoft 365 suite. Microsoft 365 can be obtained from officedownload.uic.edu. Emails can be migrated using earlier versions of Microsoft Outlook, but the instructions may be different from those provided in this guide using the Microsoft 365 version.

Migrating your email through Outlook

NOTE: These instructions are essentially the same in both the Windows and Mac Outlook clients. You connect Outlook to both Exchange and Gmail, then move email from Gmail to Exchange.
 

1.   Open Control Panel and click on Mail (Microsoft Outlook)
   
   
2. Click on Show Profiles
   
   
   
    
3. Click on Add
   
   
    
4. Name the profile Gmail and click OK.
   
   
    
5.   Click Cancel on the "Add Account" window.
   
   
   
   
    
6. Click OK to create a profile with no email accounts.
   
   
    
7.   Change the "When starting Microsoft Outlook..." option in the profile settings to "Prompt for a profile to be used", then click OK
   
   
    
8. When Outlook launches, select the Gmail profile that you just created and click OK
   
   
   
   
    
9.   Enter your email address in the proper field, then check the box labeled Let me set up my account manually then click on connect.
   
   
    
10.   Select Google
    
    
     
11.   Enter the following settings and then click Next
    
     Incoming server: imap.gmail.com, port 993, encryption method SSL/TLS
    Outgoing mail: smtp.gmail.com, port 465, encryption method SSL/TLS
    
    
     
12. Enter your password then click Connect
    
    
     
13. Click Continue on the permissions screen.
    
    NOTE:  You may see a prompt to enter your user name/password in a browser.  Be sure to select the proper Gmail account.
    
    
    
    
    
     
14. Check the box to give Outlook the proper permissions in Gmail and click  Continue.
    
    
    
    NOTE:  You should see a message that your account has been added. Wait until the account has successfully synced before proceeding.
     
15. Click on File
    
    
     
16. Click on Open and Export
    
    
     
17. Click on Import/Export
    
    
     
18. Select Export to a file and click Next
    
    
     
19. Select Outlook Data File and click Next
    
    
     
20.  Click Next
    
    
    
     
21. Select Allow Duplicate items to be created and then click Next
    NOTE:  Be sure to note the directory where your backup is being created.
    
    
    
    
     
22. OPTIONAL: Set a password to secure your backup and click OK. 
    NOTE:  You must remember your password.  You'll be asked to enter it after you click OK.
    
    
     
23.   Close Outlook
     
24.   Open Outlook and select your original profile and click OK
    
    
     
25.   Click on File
    
    
     
26. Click on Open and Export
    
    
     
27.  Click on Import/Export
    
    
     
28.   Select Import from another program or File and click Next
    
    
     
29. Browse to the location of the file you exported.  Click Allow duplicates to be created and then click Next
    
    
30.   If you password protected the file you exported, enter it here and click OK.