How do I add my UIC email account to Microsoft Outlook?

Overview

This article will describe how to add either a UIC Exchange or UIC Gmail account to Microsoft Outlook on both Windows and Mac devices.

Table of Contents

Directions for Windows Devices

Adding your UIC Exchange email account to Outlook

With Outlook on your PC, Mac, or mobile device, you can:

  • Organize your email to focus on the messages that matter most.
  • Manage your calendar to schedule meetings and appointments.
  • Share files from the cloud so everyone always has the latest version.
  • Stay connected and productive wherever you are.

Steps

  1. Open Outlook and select FileAdd Account.



    Account information

    If you haven't launched Outlook before, you'll see a welcome screen.
     
  2. Enter your UIC email address <NetID@uic.edu> and select Connect.

    Outlook connect
     
  3. Enter your password and select OK.
  4. Authenticate with Duo 2-Factor Authentication when prompted. Please visit How do I get started with Duo 2FA for more information about Duo.

    Duo two factor authentication prompt
     
  5. Select Finish.
 

Adding your UIC Gmail account to Outlook

Set up IMAP

  1. On your computer, log in to gmail.uic.edu using your NetID and Technology Solutions common password.
  2. In the top right, click Settings Settings.
  3. Click Settings.
  4. Click the Forwarding and POP/IMAP tab.
  5. In the "IMAP access" section, select Enable IMAP.
  6. Click Save Changes

Configure Google Account Settings/Add your account to Outlook

These steps are the same whether you're adding your first Gmail account or additional Gmail accounts to Outlook.
  1. Select File > Add Account.

    Select file add account
     
  2. Enter your email address then expand the advance options and check "click let me set up my account manually".

    NOTE:  Automatically setting up your account using your Work/School email (i.e. <netID>@uic.edu) seems to configure outlook to use the exchange server.  If you're attempting to configure outlook to use Gmail with your NetID requires this step.  If you're configuring Outlook to use a personal Gmail account, this isn't required.

    Enter the desired email address
     
  3. On the next screen select Gmail.
  4. Enter the following settings and click Next
    Enter manual settings
     
  5. Outlook will launch a Gmail window that asks for your password. Enter the password and select Sign in.
  6. Enter your Gmail password.

    Enter your gmail password

    Important: Once you connect your Gmail account to Outlook, you may receive a warning message in your Gmail inbox telling you that a new logon from Internet Explorer was detected. This is expected behavior.
     
  7. If you have previously enabled 2-factor authentication for Gmail, you'll be prompted to enter the code sent to your mobile device. If you haven't enabled 2-factor authentication, skip to the steps to turn on two-factor. If you have 2-factor authorization enabled, enter the code.

    Enter authorization code
     
  8. The Google account permissions window appears. Click Allow.

    Allow Access
     
  9. Once Outlook finishes adding your Gmail account, you can add another email account or select Done.

    Select Done

Tips

If you check the box for "Set up Outlook Mobile on my phone, too," you'll be taken to a website where you can enter your mobile phone number and you'll receive a link to download Outlook for iOS or Outlook for Android. Installing Outlook Mobile is a great way to stay up-to-date on the go.

You can enter your phone number to install Outlook for iOS or Outlook for Android. 

Set up mobile apps

 

Outlook won't accept my password

If Outlook won’t accept your password and you know you’re using the right password for your Gmail account, you might have an older version of Outlook that doesn't currently support this faster Gmail setup option. In that case, you'll need to use two-factor authentication and an app password to help verify that you're the person trying to access your Gmail account.

Gmail does allow you to add your account to Outlook without setting up two-factor authentication and using an app password, but you must turn on a setting that allows "less secure apps" to connect to your account. We do not recommend this setting. We recommend turning on two-factor authentication and using an app password.

To turn on two-factor authentication and get an app password, use the following steps.

  1. Go to Gmail from your browser, then select the Google apps icon in the upper right corner of the screen. image of Google apps icon
     
  2. Select Google apps settings
  3. On the left, select Security.

    Select Google Apps settings
     
  4. Under Signing into Google, if 2-Step Verification is OFF, click the > next to OFF to turn it ON. Otherwise, skip to step 4.

    On the first screen, click CONTINUE.
    1. If prompted, enter your Gmail password and then click NEXT.
    2. Enter your phone number and select whether you want to receive your verification codes by text message or phone call. Then click NEXT.
    3. Enter the code you received and click NEXT.
    4. Click TURN ON to finish setting up 2-step verification.
    5. Return to the previous screen by clicking the left arrow at the top of the screen next to 2-Step Verification.

          Return to previous screen by clicking arrow
       
  5. Select the > on the far right of the App Passwords line.

    Select the > on the far right of the password line
     
  6. Enter your Google password and then select Sign in. At the bottom of the next screen, select Mail and Windows Computer from the drop-down lists, then select Generate

    Choose the application and device for your app password
     
  7. Google will display an app password for you. Copy this password (without the spaces) and enter this password when Outlook prompts you for a password.
    Copy the app password without spaces

    Copy your application password

Directions for a Mac Computer

Adding your UIC Exchange email account to Outlook

  1. After opening Outlook, click “Outlook” in the upper left then “Preferences” to open up the Outlook preferences screen.  Click “Accounts” on the preferences screen.

    Mac 1
     
  2. Click “Add Email Account.”

    Mac 2

     
  3. Enter your full <NetID>@uic.edu email address and click “Continue.”

    MAc 3
     
  4. A screen indicating a connection to Office 365 is being established will appear and then a UIC sign in screen will appear on top of that.  Enter your full <NetID>@uic.edu email address and UIC NetID password and click “Sign in.”

    Mac 4

    Mac 5
     
  5. Authenticate with Duo 2-Factor Authentication when prompted. Please visit How do I get started with Duo 2FA for more information about Duo.

    Duo two factor authentication prompt
     
  6. A confirmation screen will appear when the account has been added. Click “Done.”

    Mac 6
     

Adding your UIC Gmail email account to Outlook

  1. After opening Outlook, click “Outlook” in the upper left then “Preferences” to open up the Outlook preferences screen.  Click “Accounts” on the preferences screen.

    Mac 7
     
  2. Click “Add Email Account.”

    Mac 8
     
  3. Enter your full <NetID>@uic.edu email address and click “Continue.”

    Mac 9
     
  4. A screen indicating a connection to Office 365 is being established. Click “Not  Office365? “ in the upper right to sign in with Gmail (you will have to click this even if UIC Gmail is the only account type you have).

    Mac 10 Click “Not  Office365?
     
  5. Select the “Google” account type on the next screen.

    Google e-mail account icon highlighted in yellow
     
  6. Click “Continue.”

    setting up and continue screen
     
  7. You’ll be taken to a Google webpage.  Click on your name/UIC email address to proceed.
    choose an account from UIC.edu to proceed screen
     
  8. Click “Allow”.  If you receive a pop-up to allow the page to open in Outlook, allow that as well.

    highlighted Allow button
     
  9. You’ll receive a confirmation screen that your account has been added to Outlook.

    e-mail added confirmation screen

Details

Article ID: 1523
Created
Tue 1/19/21 9:14 PM
Modified
Thu 10/7/21 11:42 AM