Box Health Data Folders

Request a PHI folder for secure sharing or a Team folder for online collaboration. The University of Illinois has signed a Business Associate Agreement (BAA) with Box.com. The BAA allows the UofI the ability to provide Box Health Data Folders for the secure sharing and storage of health information. Only employees, volunteers, trainees, and other persons under the direct control of the University are eligible to apply for a BHDF.

Other Service Names

BHDF, PHI Folders

Requirements

• Individuals must read and understand this document before applying for a BHDF. 
• Individuals must apply for and be granted a BHDF from the HIPAA Privacy Official. 
• If granted, BHDF “owners” must ensure that all folders (including subfolders) within Box have names that begin with “[Box Health -Internal]” or “[Box Health -External]” , depending on the type of folder applied for.
• Extreme care must be taken when inviting collaborators to BHDFs. 
• The use of Box Sync for these folders is discouraged.
  • If used, BHDFs may only be synced to university-owned endpoint computers or devices that are encrypted per campus security policies and the University’s HIPAA Directive. 
• Everyone who interacts with PHI within Box, including “owners,” “co-owners,” and “collaborators,” must keep it secure. 
• Individuals that disclose PHI to Box are responsible for not only abiding by the University’s HIPAA Directive and the terms of this document, but are also accountable for making sure that any other individual with whom the PHI is shared also abides. 
• Storage of PHI in a “personal” (i.e., non-BHDF) folder is strictly prohibited.

Questions about UI Box Health Data Folders can be directed to hipaa@uillinois.edu.

Where Can I Get It?

Select the Request Box Data Health Folder button located on this page.

How Do I Use It?

Here is a guide on how to request a PHI folder in Box to get started.

How Can I Get Support?

If you are experiencing a problem with this service, please report it. If you just have a question, feel free to ask us.

Service Levels