College of Dentistry - Event Management

What Is It?

The UIC College of Dentistry Events Support service assists faculty, staff, and departments with planning, coordinating, and promoting college-related events. This service helps connect requests with the appropriate event resources, including room logistics, facilities, IT/AV, marketing, communications, supplies, registration support and event consultation.

Features

  • Event Consultation: Guidance for planning time lines, event needs, logistics, and available college resources.  

  • Event Logistics: Support with room setup*, housekeeping needs, catering coordination, signage, supplies, and day-of planning.  

  • Event Support Items: Request COD event supplies such as tablecloths, easels, podium signs, backdrops, name badges, and check-in materials.    

  • IT/AV Coordination: Helps route requests for microphones, projectors, Zoom, live stream, recording, or hybrid event support. 

  • Full Event Campaign Support: For larger college-wide events, symposiums, CE programs, alumni events or events requiring all service areas. 
     

* Room requests must be reserved through EMS. 

Updated requirement for hybrid or virtual events - Tech host
Tech hosts serve as behind the scenes support. Tech hosts should be proficient with using Zoom webinars and be comfortable troubleshooting Zoom technical issues with remote participants. Duties include:

  1. Start the webinar 
  2. Assist with panelist (speakers and moderators) video/audio and screen sharing 
  3. Modify user access (i.e., hosts, co-hosts, and panelists) 
  4. Spotlight speaker(s) 
  5. Assign captionists and ASL interpreters 
  6. Start/stop the recording 
  7. Share chat messages with links to the slides 
  8. Address technical concerns for attendees 

 

Who Is Eligible To Use It?

  • Faculty  
  • Staff  

How Can I Get Support?

If you would like to submit a support request, please click on the blue ‘Request Service’ button on the top right of the page or email us at dentevent@uic.edu.

Service Levels

Initial Response Time Within 2 business days
Service Request Fulfillment Time

Varies based on event size and complexity. Minimum of 5 business days is required for all facilities requests. FMWeb billable requests require 14 business days notice. 

Recommended Lead Time: 

  • Event logistics/support: 3–4 weeks before event 
  • Marketing support: 4–6 weeks before event 
  • Full event campaign: 8–12 weeks before event 
Service Availability Monday through Friday, 9 a.m. to 5 p.m.