College of Dentistry - Event Management

What Is It?

The UIC College of Dentistry Events Support service assists faculty, staff, and departments with planning, coordinating, and promoting college-related events. This service helps connect requests with the appropriate event resources, including room logistics, facilities, IT/AV, marketing, communications, supplies, registration support and event consultation.

Features

  • Event Consultation: Guidance for planning time lines, event needs, logistics, and available college resources.  

  • Event Logistics: Support with room setup*, housekeeping needs, catering coordination, signage, supplies, and day-of planning.  

  • Event Support Items: Request COD event supplies such as tablecloths, easels, podium signs, backdrops, name badges, and check-in materials.    

  • IT/AV Coordination: Helps route requests for microphones, projectors, Zoom, live stream, recording, or hybrid event support. Virtual events should have a dedicate tech host**.

  • Full Event Campaign Support: For larger college-wide events, symposiums, CE programs, alumni events or events requiring all service areas. 
     

* Room requests must be reserved through EMS. 

** Tech hosts serve as behind the scenes support. Tech hosts should be proficient with using Zoom webinars and be comfortable troubleshooting Zoom technical issues with remote participants. Duties include:

  1. Start the webinar 
  2. Assist with panelist (speakers and moderators) video/audio and screen sharing 
  3. Modify user access (i.e., hosts, co-hosts, and panelists) 
  4. Spotlight speaker(s) 
  5. Assign captionists and ASL interpreters 
  6. Start/stop the recording 
  7. Share chat messages with links to the slides 
  8. Address technical concerns for attendees 

 

Who Is Eligible To Use It?

  • Faculty  
  • Staff  

How Can I Get Support?

If you would like to submit a support request, please click on the blue ‘Request Service’ button on the top right of the page or email us at dentevent@uic.edu.

Service Levels

Initial Response Time Within 2 business days
Service Request Fulfillment Time

Varies based on event size and complexity. Minimum of 5 business days is required for all facilities requests. FMWeb billable requests require 14 business days notice. 

Recommended Lead Time: 

  • Event logistics/support: 3–4 weeks before event 
  • Marketing support: 4–6 weeks before event 
  • Full event campaign: 8–12 weeks before event 
Service Availability Monday through Friday, 9 a.m. to 5 p.m.