COD - Administrative Security Access Request

What Is It?

College of Dentistry Administrative Security Access Request Form process is designed to allow unit department business managers or department heads to request security access to administrative systems at the University of Illinois Chicago for Human Resources, Finance, Student Systems and Reporting. Once submitted the form will notify the supervisor so that they may approve the request. Once approved the request will be routed to the COD University Security Contact (USC) for processing.

All administrative users must complete the mandatory FERPA training for student access before receiving access. Please attach certificate with this request form.

In addition, please complete the online Information Security Compliance Form https://process.uillinois.edu/Runtime/Runtime/Form/UI.AITS.SAM.InfoSecurityCompliance.Forms.InfoSecurityComplianceForm/



Other Service Names

Security Access, Establishing Access.

Features

This form is to be completed and submitted by the Unit Business Manager to request to grant access to an individual requiring access to an administrative HR, Business or Student System. Once the form is filled out, the following services associated with security access:

FINANCE SYSTEMS
Banner UI Finance
Emburse Enterprise
iBUY
Reports- Finance EDDIE
FABWeb

HR SYSTEMS
Banner UI HR PAY
JDXpert/Cornerstone
Tracker I-9
Reports - HR Pay
UI HR - Academic Leave/Go Time
UI HR - Time Entry
HR FrontEnd
PARIS

STUDENT SYSTEMS
Banner UI Student
Reports Student

BUSINESS OBJECTS
Expense Trend Analysis
Travel and Expense Management
HR- Pay
Finance Manager- Finance
Student

Requirements

The request should have the following details about the user who needs to be added to the system: 
Name, UIN, Email ID, Department, Supervisor, Supervisor UIN, Application access needed and the required trainings from below.

Security Profile  Required Trainings
ALL https://process.uillinois.edu/Runtime/Runtime/Form/UI.AITS.SAM.InfoSecurityCompliance.Forms.InfoSecurityComplianceForm/
Student Modules  https://go.uillinois.edu/SSNTraining 
Student Modules  https://ferpa.uic.edu/  
iBuy  https://uillinois.abilitylms.com/uIllinois/AbilityLMS_PTM.php?ActionID=LaunchPage&CourseID=000006
For Business Managers and HR Associates ONLY  
Emburse https://answers.uillinois.edu/training/search.php?cat=14681
Retire/Rehire  http://www.trustees.uillinois.edu/trustees/agenda/July-24-25-2013-BOT/011-jul-Rehire-Retirees.pdf
Multi-Year Contracts  https://uofi.app.box.com/v/multiyearcontracts
Tracker I-9 https://hrnet.uihr.uillinois.edu/UHR/HRSystems/OnlineCourses/index.cfm?courseId=35
Tracker I-9 https://hrnet.uihr.uillinois.edu/UHR/HRSystems/OnlineCourses/index.cfm?courseId=36
HRFE  https://go.uillinois.edu/SSNTraining 
HRFE  https://uillinois.abilitylms.com/UIllinois/LearnerWeb_PTM.php?ActionID=Module&SegmentID=GroupHomePage&GroupID=HRFE_ALL
Journal Vouchers https://uillinois.abilitylms.com/uIllinois/AbilityLMS_PTM.php?ActionID=LaunchPage&CourseID=UAFR_JVP_FINAL 
PARIS https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=226612
PARIS https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=226612
Cornerstone https://uillinois.abilitylms.com/UIllinois/LearnerWeb_PTM.php?ActionID=Module&SegmentID=GroupHomePage&GroupID=CSOD_ALL
JDX https://uillinois.abilitylms.com/UIllinois/LearnerWeb_PTM.php?ActionID=Module&SegmentID=CourseHomePage&CourseID=JDX_UIC

 

Who Is Eligible To Use It?

Requester should be 

  • HR Staff   
  • Business Manager   
  • Department Head Assistants
  • Direct supervisor of the new hire

Where Can I Get It?

Select the Request Service button on this page to submit your request. 

 

How Can I Get Support?

To start the onboarding process, please click on the Request Service button on the top right of the page. 
If you are experiencing a problem with this service, please reach out to us at COD IT Helpdesk Service or call us at
(312) 413-3182 or (312) 413-4731.

Service Levels

Initial Response Time

Within 24 hours

(If an urgent issue arises, please contact the COD IT Helpdesk or HR Manager.)
Service Request Fulfillment Time With in 72 hours
Service Availability Monday through Friday 8:30 am to 5:00 pm