What are the cloud-based storage solutions for UIC?

Overview

UIC has several cloud storage services to choose from based on your needs. By default, your files are private and require you to log in to the cloud-based storage service in order to access them. You can also choose to share files with individuals, the University, or publicly.

Files stored in cloud-based storage provide the convenience of having access to your files from nearly any device with an Internet connection. The cloud-based storage services listed below each include their own optional software application that allows you to synchronize files among multiple devices and the cloud.

The following table outlines the current service offerings for cloud-based storage, describes the features of each service, and includes links to service-specific documentation. The services listed below are the only cloud storage solutions approved for university data.

Current UIC Cloud-Based Storage

 

U of I Box

OneDrive for Business (from Office 365) Google Drive (from Google Workspace)  Adobe Creative Cloud Enterprise Storage 
Service information Box Microsoft OneDrive Google Drive U of I Webstore
Groups that are eligible for this service All students, faculty, and staff. Sponsored accounts are not eligible. All students, faculty, and staff All students, faculty, and staff Faculty and Staff
Where to get help Contact Us Contact Us Contact Us Webstore@illinois.edu
Amount of storage provided
per person
Unlimited online storage (quotas coming soon) Unlimited online storage (rate-limited at 5 terabytes/user) Unlimited online storage (quotas coming soon) 20 gigabytes
Amount of storage provided
per team (group)
Unlimited online storage 25 TB Google Shared Drives are unlimited for EDU. This feature is not available for Adobe Creative Cloud storage.
Maximum size for a single file 50 gigabytes 250 gigabytes 5 terabytes 5 gigabytes
 Supports editing of files by multiple people at the same time (synchronous collaboration)  checkmark
Supports collaborative editing of Box Notes, Office Online file types, and Google Docs file types stored in Box.
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Supports collaborative editing in both the Office Online and desktop versions of Microsoft Office.
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Supports collaborative editing of Google Docs file types.
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Supports collaborative editing via shared libraries.
Approved for storing FERPA data checkmark 
Secure, legal storage for
confidential FERPA data.
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Secure, legal storage for
confidential FERPA data.
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Secure, legal storage for
confidential FERPA data.
X mark
Does not meet requirements for
FERPA data storage.
Approved for storing HIPAA data checkmark
IMPORTANT: Read and understand Box Health Data Folders Guidelines before storing any PHI data. Protected data must be stored in the approved Box Health Data Folder only.
X mark
Does not meet requirements for
HIPAA data storage.
X mark
Does not meet requirements for
HIPAA data storage.
X mark
Does not meet requirements for
HIPAA data storage.
Available via web browser checkmark
U of I Box
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MS OneDrive
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Google Drive
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https://Adobe
Available via mobile app
(smartphone/tablet)
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Download the Box
app from your device's app store.
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Download the OneDrive
app from your device's app store.
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Download the Google Drive mobile
app from your device's app store. 

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Download the Adobe Creative Cloud app from your device's app store

 

Available via desktop app
(Windows/Mac)
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Download the Box Sync
software from the Box website
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Download the OneDrive for Business Windows Sync software
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 Download the Google Drive desktop software
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Download the  Adobe Creative Cloud Desktop app software
As a state institution, the University of Illinois is subject to the Illinois Freedom of Information Act. More information about FOIA.

Details

Article ID: 497
Created
Fri 1/15/21 5:48 PM
Modified
Fri 8/27/21 10:02 AM