Summary
UIC has several cloud storage services to choose from based on your needs. By default, your files are private and require you to log in to the cloud-based storage service in order to access them. You can also choose to share files with individuals, the University, or publicly.
Body
Overview
UIC has several cloud storage solutions to choose from based on your needs. By default, your files are private and require you to log in to the cloud-based storage service in order to access them. You can also choose to share files with individuals, the University, or publicly.
Files stored in cloud-based storage provide the convenience of having access to your files from nearly any device with an Internet connection. The cloud-based storage services listed below each include their own optional software application that allows you to synchronize files among multiple devices and the cloud.
The following table outlines the current service offerings for cloud-based storage, describes the features of each solution and includes links to service-specific documentation. The services listed below are the only cloud storage solutions approved for university data.
Current UIC Cloud-Based Storage
| |
U of I Box |
OneDrive for Business (from Microsoft 365) |
Google Drive (from Google Workspace) |
Adobe Creative Cloud Enterprise Storage |
| Service information |
Box |
Microsoft OneDrive |
Google Drive |
U of I Webstore |
| Groups that are eligible for this service |
All students, faculty, and staff. Sponsored accounts are not eligible. |
All students, faculty, and staff |
All students, faculty, and staff |
Faculty and Staff |
| Where to get help |
Contact Us |
Contact Us |
Contact Us |
Webstore@illinois.edu |
| Amount of storage provided per person |
Unlimited online storage |
100 gigabytes for accounts assigned A1 licenses, 5000 gigabytes for accounts assigned A5 licenses |
20 gigabytes |
20 gigabytes |
| Amount of storage provided per team (group) |
Unlimited online storage |
25 terabytes |
20 gigabytes |
This feature is not available for Adobe Creative Cloud storage. |
| Maximum size for a single file |
50 gigabytes |
250 gigabytes |
20 gigabytes |
5 gigabytes |
| Supports editing of files by multiple people at the same time (synchronous collaboration) |
Supports collaborative editing of Box Notes, Office Online file types, and Google Docs file types stored in Box. |
Supports collaborative editing in both the Office Online and desktop versions of Microsoft Office. |
Supports collaborative editing of Google Docs file types. |
Supports collaborative editing via shared libraries. |
| Approved for storing FERPA data |
Secure, legal storage for confidential FERPA data. |
Secure, legal storage for confidential FERPA data. |
Secure, legal storage for confidential FERPA data. |
Does not meet requirements for
FERPA data storage. |
| Approved for storing HIPAA data |
IMPORTANT: Read and understand Box Health Data Folders Guidelines before storing any PHI data. Protected data must be stored in the approved Box Health Data Folder only. |
Does not meet requirements for HIPAA data storage. |
Does not meet requirements for HIPAA data storage. |
Does not meet requirements for HIPAA data storage. |
| Available via web browser |
U of I Box |
MS OneDrive |
Google Drive |
Adobe Website |
Available via mobile app
(smartphone/ tablet) |
Download the Box app from your device's app store. |
Download the OneDrive app from your device's app store. |
Download the Google Drive mobile app from your device's app store. |
Download the Adobe Creative Cloud app from your device's app store. |
Available via desktop app
(Windows/ Mac) |
Download the Box Sync software from the Box website |
Download the OneDrive for Business Windows Sync software |
Download the Google Drive desktop software |
Download the Adobe Creative Cloud Desktop app software |