What are the cloud-based storage solutions for UIC?

Summary

UIC has several cloud storage services to choose from based on your needs. By default, your files are private and require you to log in to the cloud-based storage service in order to access them. You can also choose to share files with individuals, the University, or publicly.

Body

Overview

UIC has several cloud storage solutions to choose from based on your needs. By default, your files are private and require you to log in to the cloud-based storage service in order to access them. You can also choose to share files with individuals, the University, or publicly.

Files stored in cloud-based storage provide the convenience of having access to your files from nearly any device with an Internet connection. The cloud-based storage services listed below each include their own optional software application that allows you to synchronize files among multiple devices and the cloud.

The following table outlines the current service offerings for cloud-based storage, describes the features of each solution and includes links to service-specific documentation. The services listed below are the only cloud storage solutions approved for university data.

Current UIC Cloud-Based Storage

  U of I Box OneDrive for Business (from Microsoft 365) Google Drive (from Google Workspace)  Adobe Creative Cloud Enterprise Storage 
Service information Box Microsoft OneDrive Google Drive U of I Webstore
Groups that are eligible for this service All students, faculty, and staff. Sponsored accounts are not eligible. All students, faculty, and staff All students, faculty, and staff Faculty and Staff
Where to get help Contact Us Contact Us Contact Us Webstore@illinois.edu
Amount of storage provided per person Unlimited online storage 100 gigabytes for accounts assigned A1 licenses, 5000 gigabytes for accounts assigned A5 licenses 20 gigabytes 20 gigabytes
Amount of storage provided per team (group) Unlimited online storage 25 terabytes 20 gigabytes This feature is not available for Adobe Creative Cloud storage.
Maximum size for a single file 50 gigabytes 250 gigabytes 20 gigabytes 5 gigabytes
 Supports editing of files by multiple people at the same time (synchronous collaboration)  checkmark
Supports collaborative editing of Box Notes, Office Online file types, and Google Docs file types stored in Box.
 checkmark
Supports collaborative editing in both the Office Online and desktop versions of Microsoft Office.
 checkmark
Supports collaborative editing of Google Docs file types.
 checkmark
Supports collaborative editing via shared libraries.
Approved for storing FERPA data checkmark
Secure, legal storage for confidential FERPA data.
checkmark
Secure, legal storage for confidential FERPA data.
checkmark
Secure, legal storage for confidential FERPA data.
X mark
Does not meet requirements for
FERPA data storage.
Approved for storing HIPAA data checkmark
IMPORTANT: Read and understand Box Health Data Folders Guidelines before storing any PHI data. Protected data must be stored in the approved Box Health Data Folder only.
X mark
Does not meet requirements for HIPAA data storage.
X mark
Does not meet requirements for HIPAA data storage.
X mark
Does not meet requirements for HIPAA data storage.
Available via web browser checkmark
U of I Box
checkmark
MS OneDrive
checkmark
Google Drive
checkmark
Adobe Website
Available via mobile app
(smartphone/ tablet)
checkmark
Download the Box app from your device's app store.
checkmark
Download the OneDrive app from your device's app store.
checkmark
Download the Google Drive mobile app from your device's app store. 
checkmark
Download the Adobe Creative Cloud app from your device's app store.
Available via desktop app
(Windows/ Mac)
checkmark
Download the Box Sync software from the Box website
checkmark
Download the OneDrive for Business Windows Sync software
checkmark
Download the Google Drive desktop software
checkmark
Download the Adobe Creative Cloud Desktop app software

 

As a state institution, the University of Illinois is subject to the Illinois Freedom of Information Act. More information about FOIA.

Details

Details

Article ID: 497
Created
Fri 1/15/21 6:48 PM
Modified
Tue 9/17/24 5:54 PM