Quick Start Guide To Common Digital Tools

Table of Contents

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Disclaimer

This is a live document that will change often because of changes to processes. Please provide feedback on additions and/or changes.

Introduction

The University of Illinois provides its faculty, staff and students with a myriad of digital tools. This guide introduces the most common and how to gain licenses through the University.

Email

New faculty, staff and graduate students will automatically get a mailbox 2 hours after they complete the UI New Hire process. Returning faculty or staff ***pending***.

The quickest method to access your mailbox is to log into https://outlook.office.com using your Illinois email and password.

Microsoft 365

Microsoft 365 includes applications, such as Excel, PowerPoint, OneNote, Outlook, and Word. It also includes Microsoft services, such as OneDrive, Planner, SharePoint, and Teams. Microsoft 365 licenses are available to our faculty, staff, and students in different tiers based on the user's affiliation with the University as recorded in Banner/HR. The tiers are:

  • A5 for students
  • A1 for faculty and staff
    • Does NOT include the use of desktop applications.
  • A5 for faculty and staff

How To Check Your License Type

  1. Use your browser and login into https://office.com.
  2. In the upper-right corner, click your icon or photo, then click the "My account" link.
  3. Click either "Subscriptions" in the left-side toolbar or the "View subscriptions" link in the main window.
  4. This page will show which Microsoft license has been assigned to your account.

How To Upgrade from A1 to A5

Upgrading from an A1 to A5 license is possible. If this is needed please have your manager submit a request to support@education.illinois.edu. 

Adobe Suite

Adobe licenses are available to our faculty and staff at no cost to them. The licenses are available in different tiers based on the user's need. The user must request licensing by getting an offer from the WebStore . The tiers are:

Box

Box is campus' preferred cloud storage solution. To enable your UOFI Box account do the following:

  1. Go to https://cloud-dashboard.illinois.edu/
  2. Turn on U of I Box, wait approximately 30 seconds.
  3. Your U of I Box account is now ready to use.

Google Apps @ Illinois

  1. Go to https://cloud-dashboard.illinois.edu/
  2. Turn on Google Apps @ Illinois.
  3. Agree to terms and conditions, wait 30 seconds.
  4. Your Google Apps @ Illinois are now ready to use.

Zoom

  1. Go to https://illinois.zoom.us/.
  2. Click Sign in
  3. Log in with your Illinois email and password.

Skype for Business

  1. Acknowledge E911 Form
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