How do I update my information in the UIC Directory?

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Overview

Student

Student information, including that which is displayed in the UIC Directory, is managed by the Office of the Registrar. Students should use the Student Self-Service portal at https://my.uic.edu to update personal information. Policies and instructions can be found in Changing your Personal Information.

Faculty and Staff

Employees are automatically added to the UIC Directory when they complete UI New Hire. Additional directory information is added by the departmental Phonebook Contact liaisons. 

Phonebook contact liaisons add job titles, office address and phone number for each record.  Employee names are managed by HR processes and cannot be altered by Phonebook Contact liaisons. The default is the legal name but HR processes allow for two alternate versions of display name (Preferred First Name and Published Professional Name).

  • Finding Your Phonebook Contact Liaison: Locate your unit's Phonebook Contact Liaison by browsing or searching for your department listing in the UIC Directory.

Table of Contents

Alternate Name Management

Preferred First Name (PFN)

Many individuals are known by, or identify themselves by, an alternate first name rather than by their legal first name. Students and employees can set a Preferred First Name in Banner, which will then be used for display in the UIC Directory. 

  • Students can set a PFN in the Banner Student Self-Service portal.
    • From the list of links, select Personal Information
    • On the resulting page, select Preferred First Name
    • Enter, for example, just your first name and save your changes
    • Once the change is implemented (may take several days to take effect), your middle name will no longer display.
       
  • Employees can set a PFN in the My UI Info portal at https://www.hr.uillinois.edu/myinfo by accessing My Profile and the Demographic Information section.
    • Select My Profile
      my profile start screen
       
    • Select Access My Profile and login with your NetID and password and 2FA.
      take action screen
       
    • Scroll to the Demographic Information & Veteran Status section
    • Select Edit
      demographic info and veteran status screen
       
    • Enter, for example, just your first name in the Preferred First Name field
    • Select Submit
       

Published Professional Name (PPN)

Faculty who prefer to be listed in the UIC Directory under a Published or Professional Name, one that is widely recognized and/or published in print, should contact the UIC HR Help Desk. PPN requests require the approval of UIC HR.

Legal Name Change

Students should visit the resource page on the UIC Registrar's website, and follow the instructions provided there: Changing your Personal Information

Faculty/Staff should visit the My UI Info portal's My Profile section to view instructions to update their legal name.

NetID changes

Changes to UIC NetIDs are made on a case-by-case basis. Please consult the UIC NetID Change Policy for more information.

Personal website URL

Students, faculty and staff have the option of listing a personal website URL in their UIC Directory listing by defining it through the UIC Account Portal.  

Details

Details

Article ID: 880
Created
Fri 1/15/21 7:12 PM
Modified
Fri 9/6/24 11:58 AM

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